password security is vital, but what happens when you forget one?

Confidential information is your work product. It’s extremely valuable and should be protected.

But let’s be honest, passwords are annoying. These days, we need a password or PIN everywhere. We have so many that we can’t keep track of them all. We forget to update them; and when we do, it’s difficult to come up with effective ones that we can still remember, so we procrastinate changing them for months, even years. We all know this is bad, but the alternative – the painful, irritating password creation and memorization process – is sometimes more than we can tolerate.

While we may find them annoying, and even take them for granted, it is important to remember why passwords are important: passwords are often the first (and possibly only) defense against intrusion. They protect personal information – information we don’t want anyone and everyone to know. In our personal lives, this means financial information, health data, and private documents. In a professional context, this may encompass anything considered crucial to the success of the organization: trade secrets, financial data, intellectual property, customer lists, etc.

Passwords are simpler and cheaper than other, more secure forms of authentication like special key cards, fingerprint ID machines, and retinal scanners. They provide a simple, direct means of protecting a system or account. For the sake of this article, we’ll define a ‘password’ as a word, a phrase, or combination of miscellaneous characters that authenticates the identity of the user. Passwords are generally used in combination with some form of identification, such as a username, account number, or e-mail address. While a username establishes the identity of the user for the computer or system, the password, which is known only to the authorized user, authenticates that the user is who he or she claims to be. This means that their function is to “prove to the system that you are who you say you are”.

The Association of Records Managers estimates that millions of emails are sent to the wrong recipient every year, many with sensitive company or personal information attached. Email applications such as gmail, outlook or even apples ‘Mail’ app automatically fill email addresses based on the first few characters entered. Many users quickly press send by simple habit, resulting in many of these accidental submissions. This, combined with hundreds of other potentially compromising events leads us to use password authentication more and more every day.


Who we are is a public offering of the professional services wing of PLATINUM Intelligent Data Solutions, a Dallas based Litigation Support Technology consultancy established in 2001. Our team operates from our headquarters downtown, Dallas Texas under extremely secure conditions. We’ve worked on literally thousands of extremely high profile clients including Lockheed Martin, Halliburton, the Securities and Exchange Commission (SEC), The Department of Justice (DOJ), Dell, Microsoft, Intel, Apple, Cisco and many, many more.

Data security is our business and confidentiality is our promise. Your confidential material is in good hands, managed by a professional team of U.S. based data managers.


common password recovery assignments

PDF Recovery

Invented by Adobe Systems and perfected over 20 years, Portable Document Format (PDF) is now an open standard for electronic document exchange maintained by the International Organization for Standardization (ISO).

Outlook Recovery (PST)

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. The current version is Microsoft Office Outlook 2010 for Windows and Microsoft Office Outlook 2011 for Mac.

Excel Recovery

Microsoft Excel is a commercial spreadsheet application written and distributed by Microsoft for Microsoft Windows and Mac OS X. Excel was the original ‘Killer App’ for PC’s, largely responsible for the integration of PC systems in the workplace.

Quickbooks Recovery

QuickBooks is Intuit Inc’s set of software solutions designed to manage payroll, inventory, sales and other needs of a small business. Quickbooks supports strong encryption and security features. Possibly the most popular SMB accounting system in the world.

Word Recovery

Microsoft Word is a proprietary word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems. It is the most popular word processor software ever developed.

Peachtree Recovery

Peachtree Accounting is business management software published by Sage Software and sold primarily in the United States. There have been several generations of software sold under the Peachtree Accounting name. In many cases the only direct competitor to Intuit’s Quickbooks.